SKILVUL GROUP is a social enterprise with a mission to build accessible tech education for everyone.
Job Description
The Procurement and Administration Officer is responsible for managing procurement activities, overseeing administrative functions, and ensuring smooth office operations. Comply with company policies, deadlines, and governance standards while supporting both project‑based and internal operational needs.
Responsibilities
Procurement
Project Based Procurement Ensure transparent, efficient, and compliant procurement processes that support timely project delivery, cost effectiveness, and vendor accountability.
- Lead and manage the end-to-end procurement process for project-specific needs, from planning and sourcing to contract execution and delivery.
- Develop procurement plans tailored to project timelines, budgets, and compliance standards.
- Coordinate with operations manager, project managers and stakeholders for specifications and sourcing strategies.
- Negotiate contracts and terms with vendors to secure cost-effective and quality outcomes.
Internal procurement Oversee day-to-day procurement to support internal operations.
- Manage all Tools and Platform use for Company daily operation
- Coordinate employee requests related to office resources, travel, and logistics.
- Maintain vendor databases and evaluate suppliers for reliability and value.
- Ensure procurement processes comply with organizational policies and financial controls.
- Support administrative functions by coordinating logistics and internal resource allocation.
Administration
- Manage office facilities and general affairs to ensure smooth daily operations.
- Provide administrative assistance across operations departments.
- Maintain transparent documentation to support audits, inspections, and compliance reviews.
- Uphold organizational standards and governance requirements.
Legal Compliance
- Review requests and prepare drafts for agreements, MoUs, and contracts.
- Maintain and manage the company’s agreement/MoU/contract database.
- Process requests for company legal documents and ensure timely delivery.
- Coordinate with third parties to prepare and fulfill legal requirements.
Requirements
- Bachelor’s degree in Management, Business Administration, Operations Management, Law, Economics, or a related field.
- Minimum 1–2 years of professional experience in Procurement and Administration.
- General knowledge of contract drafting and legal documentation.
- Strong interpersonal and communication skills, with the ability to collaborate effectively with leaders and employees across all levels of the organization.
- Demonstrated emotional intelligence, discretion, integrity, and open-mindedness.
- Excellent written and verbal communication skills.
- Highly detail-oriented, organized, and able to manage multiple priorities.
- Proven leadership potential and ability to take initiative in driving processes forward.